Privacy Policy

1. Who we are

Vaulter GmbH
Gertrude-Fröhlich-Sandner-Straße 2
1100 Vienna, Austria

Email: hello@vaulter.net
Website: https://vaulter.net

Vaulter GmbH is responsible for processing personal data in connection with this website.

2. Website hosting and technical data

Our website is hosted using Microsoft Azure.

When you visit our website, technical information may be processed to deliver its content and maintain security and reliability. This may include:

• Your IP address
• Browser and device information
• Pages and resources requested
• Date and time of access
• Technical errors and security-related events

Processing is based on our legitimate interest in operating a secure and reliable website (Article 6(1)(f) GDPR).

Technical logs are retained only for as long as reasonably necessary for operations, security and troubleshooting, in accordance with our hosting configuration and applicable legal requirements.

3. Google Analytics

We use Google Analytics 4, provided by Google Ireland Limited, to understand how visitors use our website and improve its content.

With your consent, Google Analytics may collect:

• Pages visited and engagement time
• Editorial sections reached and the time sections remain in view
• Traffic sources, such as search engines or referring websites
• Interactions including scrolling and outbound link clicks
• General browser, device and geographic information
• Other website interaction events that we configure for analytics

Google Analytics uses cookies and similar technologies to distinguish visitors and sessions.

We do not intentionally transmit names, email addresses or other directly identifying information to Google Analytics.

We do not use Google signals, user-provided data collection or Google Analytics advertising personalisation for this website.

Google Analytics operates only after you explicitly accept optional analytics. If you reject analytics, Google Analytics and its tracking cookies remain disabled.

The legal basis for analytics processing is your consent under Article 6(1)(a) GDPR and § 165(3) of the Austrian Telecommunications Act 2021.

We use Google Tag Manager to manage our analytics integration. Google Tag Manager and Google Analytics are not loaded before analytics consent is granted.

Our Google Analytics configuration retains user-level and event-level data for 14 months. Aggregated reporting information may remain available for longer.

Google may process information outside the European Economic Area, including in the United States. Where applicable, international transfers are subject to recognised adequacy arrangements or appropriate contractual and legal safeguards.

For more information, see Google's Privacy Policy.

4. Cookies and analytics preferences

We use necessary local storage and cookies to remember your privacy choices. Optional analytics cookies are used only with your consent.

Actual cookie lifetimes may be shorter depending on browser restrictions and configuration.

You can accept or reject optional analytics when visiting our website. You can change your choice or withdraw consent at any time through Cookie settings in the website footer.

Rejecting analytics does not affect your ability to use our website.

Your consent preference is stored locally in your browser. Withdrawing consent stops future analytics tracking but does not affect processing lawfully carried out before withdrawal.

5. Contact and business enquiries

When you contact us by email, we process the personal information you provide, such as your name, email address, message and attachments.

We use this information to respond to enquiries, discuss potential engagements and manage business correspondence.

Depending on the circumstances, processing is based on steps taken before entering into a contract (Article 6(1)(b) GDPR) or our legitimate interest in communicating with prospective and existing business partners (Article 6(1)(f) GDPR).

We use Google Workspace for email and business communications.

Correspondence is retained for as long as necessary for the relevant business purpose, or longer when required by law.

Providing information for an enquiry is voluntary, but without sufficient contact details we may be unable to respond.

6. Recruitment

If you contact us about employment opportunities, including through careers@vaulter.net, we process the information you provide to review your application and communicate with you.

Processing is based on steps taken before entering into an employment relationship (Article 6(1)(b) GDPR) and, where applicable, legitimate interests or legal obligations.

Application information is retained only for as long as necessary for recruitment, applicable legal requirements and the establishment, exercise or defence of legal claims.

7. Service providers and international transfers

We use selected service providers to operate our website and communications, including:

• Microsoft Azure — website hosting and related infrastructure
• Google Ireland Limited and relevant Google affiliates — Google Analytics, Google Tag Manager and Google Workspace

These providers process information under their applicable contractual and data protection arrangements.

Where personal data is transferred outside the European Economic Area, we rely on applicable legal transfer mechanisms and safeguards.

We do not sell visitors' personal data.

8. Your rights

Under the General Data Protection Regulation, you may have the right to:

• Access your personal data
• Request correction of inaccurate information
• Request deletion or restriction of processing
• Object to processing based on legitimate interests
• Receive certain information in a portable format
• Withdraw consent at any time without affecting prior lawful processing

To exercise your rights or ask a privacy-related question, contact hello@vaulter.net.

You also have the right to lodge a complaint with the Austrian Data Protection Authority:

Österreichische Datenschutzbehörde
Barichgasse 40–42
1030 Vienna, Austria

Website: https://www.dsb.gv.at
Email: dsb@dsb.gv.at

9. Changes to this policy

We may update this Privacy Policy to reflect changes in our website, services, technology or legal obligations.

The current version will always be available on this page.